Collect and organize data to analyze procurement activity for Duke University/Duke University Health System in order to determine methods of improving service and lowering cost.
Duties and Responsibilities of this Level
Conduct analysis of commodity volumes, buying habits, and vendor performance; use procurement software system to generate reports for analysis. Determine non-labor impact of supply utilization on academic/medical community. Identify and determine on an institution- wide basis, best methods for integrating new sources of supply, new products, and actual product selection.
Compile and compare reports, graphs, and charts of data developed; present information do departmental management and supplier management team for review. Recommend vendor and product selection. Participate in special commodity teams, as needed for specific one-time purchases or large commodity purchases.
Establish standards programs for products and services used on a university-wide basis whenever possible.
Evaluate supplier performance through review of reports and customer feedback, resolve issues and implement solutions to address negative supplier performance. Communicate with suppliers or performance and service issues; resolve problems with vendors that affect service levels provided to the institution. Supervision of Purchasing Assistants. Establish measurement tools to benchmark contract and vendor performance.
Establish and maintain effective working relationships with clinical staff and external customers to promote efficient patient care.
Must be able and willing to perform additional job functions (within reason) that are necessary to ensure safe patient care practices as directed by supply chain management.
* Working at Duke University Health System requires the ability to work cooperatively and communicate well with others to achieve organizational and team goals, to work with professional manner in responding to customers' needs and ability to work in a computerized environment.
Physical Requirements: Must have the ability to exert 20 to 50 pounds of force occasionally, and or 10 to 25 pounds of force frequently, and up to 10 pounds of force constantly to move objects. In this particular job the exertional requirements to push/pull the unloaded and loaded supply carts with the duty requiring up to 100 pounds of exertional force daily. Reaching, lifting, stooping and bending are frequent in daily duties.
Required Qualifications at this Level
Education: Bachelor's degree in Business, Accounting, Finance and/or other related field required.
Master's degree strongly preferred, but not required.
Professional certifications in Supply Chain or related field strongly preferred, but not required.
Experience: 3 years of clinical purchasing/procurement or related experience or an equivalent combination of relevant education and/or experience.
Degrees, Licensure, and/or Certification: Valid Driver's License - may be required.
Healthcare certification is strongly preferred, i.e. Surgical Technician, LPN.
Knowledge, Skills, and Abilities:- Excellent oral and written communication skills, problem-solving, organizational, and logistical skills required with the ability to accurately process significant amounts of detail.
- Ability to demonstrate knowledge of specific use of all supplies in the surgical/procedural setting.
- Advanced skill level and working knowledge of Microsoft Office Suite of products; including Access and PowerPoint.
- Tableau experience preferred, but not required.
- Possess a sense of urgency and a proactive, customer-based philosophy.
- Possess good interpersonal skills and the ability to foster/build relationships.
- Ability to be sensitive to the needs of customers through the practice of quality service principles.
- Ability to lead by example.
Job Code: 00005584 SOURCING ANALYST Job Level: E2
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Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
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